Free Short Term Rental Agreement Template in Word [Download]

Last Updated on September 17, 2025 by Fullhome Airbnb Manager

Download our easy-to-use Short Term Rental Agreement Template in Word format to ensure legal clarity, protect your property, and streamline your rental process today!.

Downloadable Short Term Rental Agreement Template in Word Format

Whether you are a property owner looking to rent out your space for a short period or a tenant seeking clarity on rental terms, having a well-crafted short term rental agreement is essential. This document protects both parties by clearly outlining expectations, responsibilities, and legal obligations. To make this process easier, a downloadable short term rental agreement template in Word format is an invaluable resource.

Sample Short-Term-Rental-Agreement-Template -Full Home

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What’s different in the Ontario version

• Governing law pre-filled to Ontario.

• HST 13% and optional MAT fields included.

• Ontario Fire Code note for smoke and CO alarms, with an initial field.

• Municipal Compliance Addendum (Schedule C): municipality, principal residence confirmation, licence/permit number, occupancy cap, quiet hours, parking, MAT rate, and local requirements. Perfect for Toronto, Ottawa, Niagara, etc.

[DOWBLOAD FILLABLE PDF VERSION] – Ontario Short Term Rental Agreement Template

Short-Term-Rental-Agreement-ON-Fillable

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Why Use a Short Term Rental Agreement?

Short term rentals have become increasingly popular, especially with the rise of platforms like Airbnb and Vrbo. However, despite the convenience and flexibility, short term rentals come with unique challenges. Unlike traditional long-term leases, short term agreements often cover stays ranging from a few days to a few months, requiring specific terms tailored to this timeframe.

A short term rental agreement serves as a legal contract that ensures both the landlord and tenant are on the same page. It helps prevent misunderstandings by clearly defining the rental period, payment terms, house rules, and liabilities. Without such an agreement, disputes can arise that may be costly and time-consuming to resolve.

Moreover, having a well-structured short term rental agreement can also protect the property owner’s investment. It can include clauses that address potential damages, security deposits, and maintenance responsibilities, ensuring that both parties understand their obligations. This is particularly important in the short-term rental market, where high turnover can lead to increased wear and tear on the property. By outlining these responsibilities in advance, landlords can mitigate risks and maintain the integrity of their rental property.

Additionally, a short term rental agreement can enhance the guest experience by setting clear expectations. By detailing house rules, such as noise restrictions, pet policies, and check-in/check-out procedures, guests are more likely to respect the property and the surrounding community. This transparency fosters a positive relationship between hosts and guests, which can lead to better reviews and repeat bookings. In an industry where reputation is paramount, having a comprehensive agreement can be a key differentiator for property owners looking to stand out in a competitive market.

Key Components of a Short Term Rental Agreement

When creating or reviewing a short term rental agreement, it’s important to understand the essential elements that should be included. These components ensure the contract is comprehensive and enforceable.

1. Parties Involved

The agreement should clearly identify the landlord (property owner or manager) and the tenant (guest). Full names, contact information, and addresses are typically included to avoid any ambiguity.

2. Property Description

Provide a detailed description of the rental property, including the address, type of property (apartment, house, condo), and any specific areas included in the rental (e.g., parking spaces, storage units). Additionally, consider including information about nearby amenities such as grocery stores, public transportation, and attractions, as this can enhance the appeal of the property and provide context for the tenant.

3. Rental Period

Specify the exact start and end dates of the rental. This is crucial for short term rentals since the duration is often limited and precise. Furthermore, it may be beneficial to include provisions for early check-in or late check-out options, along with any associated fees, to accommodate tenants’ travel schedules.

4. Payment Terms

Outline the rental price, payment schedule, and acceptable payment methods. Include details about deposits, such as security deposits or cleaning fees, and conditions for their refund. It’s also wise to specify any penalties for late payments or bounced checks, as this can help manage expectations and encourage timely transactions.

5. House Rules and Restrictions

Clearly state any rules the tenant must follow, such as noise restrictions, pet policies, smoking rules, and maximum occupancy limits. This section helps maintain order and respect for the property and neighbors. Additionally, you might want to include guidelines for trash disposal, use of shared facilities (like pools or gyms), and any specific instructions for appliances or utilities to ensure a smooth stay.

6. Maintenance and Repairs

Clarify who is responsible for routine maintenance and repairs during the rental period. Typically, landlords handle major repairs while tenants are expected to keep the property clean and report any damages promptly. It may also be useful to outline the process for reporting issues, including emergency contact information and expected response times for maintenance requests.

7. Liability and Insurance

Include disclaimers about liability for personal injuries or property damage. It’s also wise to mention whether tenants are required to have renters insurance. This can protect both parties in the event of unforeseen circumstances, such as theft or damage caused by the tenant. Additionally, consider advising tenants on the importance of securing their personal belongings during their stay.

8. Termination and Cancellation Policies

Define the conditions under which either party can terminate the agreement early, including any penalties or refund policies. It’s also beneficial to outline the process for cancellations, including timelines for notifying the other party and any potential fees associated with last-minute changes. This clarity can help prevent disputes and ensure both parties are aware of their rights and obligations.

9. Signatures

Both parties should sign and date the agreement to acknowledge acceptance of the terms. Electronic signatures are often acceptable for short term rentals. Consider including a witness signature line or a notary section if the agreement is particularly complex or if required by local laws, as this can add an extra layer of legitimacy to the contract.

Benefits of Using a Word Format Template

Choosing a Word format for your short term rental agreement template offers several advantages. Word documents are widely accessible and easy to edit, allowing landlords and tenants to customize the contract to suit their specific needs.

Unlike PDF files, Word documents can be modified without special software, making it simple to update terms, insert additional clauses, or personalize the agreement with logos and branding. This flexibility is particularly useful for property managers handling multiple rentals with varying conditions.

How to Download and Use the Template

Downloading a short term rental agreement template in Word format is straightforward. Many reputable real estate websites and legal resource platforms offer free or paid templates designed by legal professionals.

Once downloaded, open the document in Microsoft Word or any compatible word processor. Review the template carefully, and customize it by filling in the specific details of your rental arrangement. Be sure to read through all clauses and adjust any terms that do not apply or need clarification.

After customization, save the document and share it with the tenant for review. Both parties should discuss any questions or concerns before signing. It’s advisable to keep a signed copy for your records and provide the tenant with a copy as well.

Tips for Customizing Your Short Term Rental Agreement

While templates provide a solid foundation, tailoring your agreement to your unique situation is key to avoiding conflicts and ensuring legal compliance.

Consider Local Laws and Regulations

Short term rental laws vary widely by city, state, and country. Some jurisdictions have strict regulations regarding rental durations, licensing, taxes, and safety requirements. Make sure your agreement aligns with local laws to avoid fines or legal issues.

Include Clear Payment Instructions

Specify payment deadlines, accepted payment methods, and consequences for late payments. If you require a security deposit, explain how it will be handled and under what conditions it may be withheld.

Set Expectations for Property Use

Detail any limitations on guests, parties, or commercial activities on the premises. This helps protect your property and maintains good relations with neighbors.

Outline Cleaning Responsibilities

Clarify who is responsible for cleaning during and after the rental period. If you provide cleaning services, mention any associated fees.

Address Emergency Procedures

Provide instructions for emergencies, including contact numbers and protocols for issues like fire, plumbing problems, or power outages.

Common Mistakes to Avoid

Even with a template, mistakes can happen that undermine the effectiveness of your rental agreement. Being aware of common pitfalls can help you create a more robust contract.

Using Vague Language

Ambiguity can lead to disputes. Avoid vague terms like “reasonable” or “as needed” without further explanation. Be as specific as possible about expectations and responsibilities.

Ignoring Local Regulations

Failing to comply with local short term rental laws can result in fines or eviction. Always research and incorporate relevant legal requirements into your agreement.

Skipping the Security Deposit Details

Not clearly defining security deposit terms can cause disagreements over refunds. Specify the amount, purpose, conditions for deductions, and refund timeline.

Neglecting to Include Cancellation Policies

Without clear cancellation terms, you may face last-minute cancellations without compensation. Include deadlines, penalties, and refund conditions.

Overlooking Signature and Date Fields

A contract without signatures is not legally binding. Ensure both parties sign and date the agreement before the rental period begins.

Conclusion

A well-drafted short term rental agreement is a vital tool for protecting both landlords and tenants. By using a downloadable Word format template, you gain flexibility and ease of customization, ensuring your contract fits your specific rental situation.

Remember to include all critical components, tailor the agreement to local laws, and communicate clearly with your tenant. Taking these steps will help create a smooth rental experience, minimize conflicts, and provide peace of mind for everyone involved.

For those interested, numerous reliable sources offer free short term rental agreement templates in Word format, ready for immediate download and use. Investing a little time in preparing a solid agreement can save significant headaches down the road.

Maximize Your Rental Success with Full Home

Ready to transform your short term rental property into a profitable and stress-free investment? Contact Us at Full Home Airbnb Property Management Experts. Our seasoned team in Toronto and the GTA specializes in elevating your Airbnb listing, ensuring top-notch cleanliness, seamless guest communication, and round-the-clock support. Partner with us to enhance your guests’ experiences and optimize your rental income, all while we expertly manage every detail. Let Full Home be the key to unlocking your property’s full potential.